Expertise · Digitalisation
Less paper, faster workflows, documents found in seconds
We support businesses and public administrations in digitising their documents and processes: scanning, indexing, electronic document management, approval workflows, online services and archiving, with constant attention to traceability and data security.
Our services
From analysing your paper workflows to deploying digital tools and supporting users.
Process assessment and mapping
Current workflows, volumes, lead times, pain points and potential gains; prioritising the processes to digitise.
Scanning and indexing
Scanning lines, metadata, quality control, back-file conversion and on-demand indexing.
Electronic document management (EDM)
Filing plan, access rights, versions, full-text search, set-up and configuration of the solution.
Electronic approval workflows
Request, sign-off and approval workflows, notifications, tracked lead times and full history.
Online forms and services
Paperless requests for citizens, clients or staff, with progress tracking.
Electronic signature
Integration of e-signature solutions to speed up document approval.
Electronic archiving
Retention rules and periods, integrity and traceability of documents over time.
Change management
Communication, training, user guides and start-up support.
High-volume scanning
We support mass digitisation projects: organising the production line (preparation, scanning, quality control, indexing), selecting and sizing scanners, production procedures and indicators, on-demand processing and operator training. A proven approach for sensitive archives, where every document must be retrievable and every operation traced.
What you gain
- Shorter lead timesApproval workflows in hours rather than days.
- Full traceabilityWho did what, when, on which document.
- Accessible documentsFound in seconds, from the office or remotely.
- Less paper, less riskSpace saved, lower costs, protection against loss and disasters.
Our approach
- 1
Assessment
Processes, volumes, regulatory constraints and existing tools.
- 2
Design
Simplified target processes, filing plan, solution selection, deployment plan.
- 3
Implementation
Back-file scanning, EDM and workflow configuration, user testing.
- 4
Support
Training, documentation, tracking indicators and continuous improvement.
Let’s talk about your needs
Tell us about your situation: we get back to you within 2 business days with a proposed approach and estimate.
- contact@ooxaax.com
- Phone
- +225 05 00 43 00 00
- Message us on WhatsApp
- Address
- Abidjan, Côte d’Ivoire